Call for expressions of interest for evaluation of projects in the field of education, training and youth for the period 2017-2020

The Foundation Tempus launches a call for individuals interested in the evaluation of decentralized Erasmus+ project proposals in the fields of YOUTH and HIGHER EDUCATION, for the purpose of expanding the pool of external evaluators.


The Foundation Tempus, in charge of piloting the decentralized management of the Erasmus+ programme in the Republic of Serbia, organizes calls for proposals, provides technical assistance to applicants, and organizes the selection of projects and allocates grants for project implementation. Projects managed by the Foundation Tempus within the Erasmus+ programme are assessed by independent, external evaluators as part of the selection process.


This assessment is made on the basis of an analytical framework and criteria defined by the Erasmus+ programme rules and in accordance with the national priorities, if these are specified in a specific call for proposals.


About the Erasmus+ Programme

Erasmus+ is the European Union programme for education, training, youth and sport. It runs for seven years, from 2014 to 2020. Erasmus+ aims to modernize education, training and youth work across Europe. It is open to education, training, youth and sport organisations across all sectors of lifelong learning, including school education, further and higher education, adult education and the youth sector. It offers opportunities for participants to study, work, volunteer, teach and receive training abroad in Europe.

More information about the Erasmus + programme and its objectives, specific types of projects and the Quality Assessment of Actions managed by National Agencies can be found in the Programme Guide and the Erasmus + Guide for Experts on Quality Assessment Actions managed by National Agencies.

Competences of external evaluators targeted by the current Call

The minimum requirements for external evaluators are as follows:

  • at least 3 years of professional experience related to sector (youth or higher education).
  • experience in management/implementation/evaluation of projects financed by the European Union and other donors needs to be underlined in a candidate’s CV.
  • ability to work with programmes that are part of the Microsoft Office suite;
  • excellent knowledge of the English language;
  • Knowledge of the local context of Serbia in the fields of youth or higher education, and knowledge of the Erasmus+ Programme and EU projects is an advantage.


In order to carry out the required evaluation task  as efficiently and transparently as possible, it is expected that the evaluators are also able to meet the following criteria:

  • General criteria: analytical skills and capacity of summarizing and drafting comments;
  • Specific criteria: Knowledge of and experience in the targeted action and the sectors of education, training or youth.
  • Evaluators need to be able to independently use IT tools in their work.


Application deadline and required documents


Interested candidates are required:

  1. to fill in the online application form and to upload and submit for inspection, your CV and (scanned) documents in PDF or JPEG format, justifying the required minimum 3 years of professional experience in a particular sector and experience in management/implementation/evaluation of projects financed by the European Union (such as working/engagement contract, link to the website where their name is mentioned etc.). not later than 23 October 2018, 23:59 (CET).

Please, upload your CV in the English language in the Europass format.

In case you have any questions, please send them to the following email address:, subject: External evaluators

Before submitting the application, the candidates are invited to read the information about processing personal data.


Selection of external evaluators


The selection of candidates will be done in two stages:


I Technical assessment of the applications to check minimum requirements


II Test assessment of mock project applications to be prepared by the shortlisted candidates


Evaluators will be selected by the Foundation Tempus selection committee consisting of 3 members. The committee will take into consideration the quality of the test evaluation, and the areas of expertise stated in the candidate’s CV and accompanying documents.


All shortlisted applicants shall be informed about the completion of the selection process.


The selected evaluators will be informed by email that they have been chosen for the pool of evaluators of the Foundation Tempus.


Being included in the Foundation Tempus’ pool of evaluators does not automatically result in participating in every evaluation round. For each evaluation round, the Foundation Tempus will request services from the evaluators whose knowledge and skills are in line with the needs of a specific call and other factors will also be taken into account, such as quality of previous assessments of the evaluator. Participation in the project assessment in a particular year does not imply that the evaluator will be invited to participate the following year.


The Foundation Tempus will assign tasks to external evaluators on the basis of the necessary skills, experience and knowledge, and in accordance with the principles of non-discrimination, equal treatment and absence of conflict of interests.


The Foundation Tempus has the right to assess the work of evaluators and to exclude an evaluator from the pool of evaluators in case of serious inconsistence or breach of the Code of Conduct. The exclusion of an evaluator from the pool can be done upon his / her request as well.


Prevention of the conflict of interests


The external evaluators have to be able to provide all necessary guarantees of their neutrality regarding the work of the Foundation Tempus and the Erasmus+ project applications.

In order to ensure impartial evaluation, the evaluators will be required to sign the Code of Conduct and Declaration on the Prevention of Conflicts of Interest and Disclosure of Information. These two document will be integral part of an evaluator’s engagement contract with the Foundation Tempus for participation in eachselection round.


If any of the criteria stated in the above documents fail to be met, the evaluators will be required to return all the remuneration received for their work for the period within which a rule was violated and the evaluator will be permanently excluded from the list of evaluators.



Conducting project assessments


The selected evaluators will receive an invitation by email, specifying the implementation modalities of the assessment at least 10 days before the starting date of the evaluation.

The evaluators are expected to visit the Foundation Tempus’ premises or hold a video-conference / skype meeting with the Foundation Tempus staff to confirm their participation in the evaluation process.


The assessment will be carried out using on-line evaluation tools of the European Commission and the Foundation Tempus.


Training and support for evaluators


Throughout the evaluation period, a team consisting of the Foundation Tempus staff will be available to provide the necessary technical assistance to the evaluators.


The evaluators might also be invited for an additional visit to the Foundation Tempus’ premises at the end of the evaluation process for consolidation of the evaluation.


The evaluators may also be asked to participate in:

  • In-house training sessions and support – in some cases, the Foundation Tempus may invite experienced external evaluators to act as trainers (together with its staff) and provide support to other evaluators and quality control of assessments;
  • Project monitoring visits;
  • Interventions within the framework of events organized by the Agency or its partners;
  • Assessment of project interim reports and final reports;
  • Evaluation of project products and results.


Evaluation fees

The Foundation Tempus will apply the following rates for the 2019 Call project assessment:


KA1 project applications Expert fee  – gross amount per project application
All types of KA1 project applications in the field of education, training and youth EUR 45
KA2 project applications of all types (Strategic Partnerships in the field of education, training and youth) Expert fee 

gross amount per project application for assessing 1 to 4 project applications

Total expert fee gross amount for assessing 5 project applications
KA2 up to 60 000 EUR EUR 80 EUR 360
KA2 from 60 000 to 200 000 EUR EUR 100 EUR 440
KA2 more than 200 000 EUR EUR 140 EUR 620
KA3 projects EUR 45


Remuneration for the forthcoming calls for projects are subject to change depending on specific conditions that will be valid for these calls.


Costs related to the evaluators’ participation in the training sessions will be covered by the Foundation Tempus.


Indicative timetable


Deadline for submitting applications 23 October 2018 12.p.m (CET)
Notification of shortlisted candidates only End of October 2018
Shortlisted candidates work on mock-applications 9, 10 November 2018
Informing selected candidates Mid-December 2018
Training of the selected evaluators to participate in the first selection round end of January 2019