KA1 – School Education

What is a mobility project? 

KA1 Mobility projects for school education relate to mobility of teaching and non-teaching staff (school teachers, educators, pedagogues, psychologists, directors etc.) in order to gain learning experience and/or teach in a different country.

A mobility project consists of the following stages:  

  • Preparation (including practical arrangements, selection of participants, set up of agreements with partners and participants, linguistic/intercultural/task-related preparation of participants before departure); 
  • Implementation of the mobility activities; 
  • Follow-up (including the evaluation of the activities, the formal recognition – where applicable – of the learning outcomes of participants during the activity, as well as the dissemination and use of the project’s outcomes). 

What are the aims of a mobility project? 

  • Support learners in the acquisition of learning outcomes (knowledge, skills and competences) with a view to improving their personal development, their involvement as considerate and active citizens in society and their employability in the European labour market and beyond; 
  • Support the professional development of those who work in education, training and youth with a view to innovating and improving the quality of teaching, training and youth work across Europe; 
  • Enhance notably the participants’ foreign languages competence; 
  • Raise participants’ awareness and understanding of other cultures and countries, offering them the opportunity to build networks of international contacts, to actively participate in society and develop a sense of European citizenship and identity; 
  • Increase the capacities, attractiveness and international dimension of organisations active in the education, training and youth fields so that they are able to offer activities and programmes that better respond to the needs of individuals, within and outside Europe; 
  • Reinforce synergies and transitions between formal, non-formal education, vocational training, employment and entrepreneurship; 
  • Ensure a better recognition of competences gained through the learning periods abroad.

The mobility project can comprise one or more of the following activities: 

  • Teaching assignments: this activity allows teachers or other school education staff to teach at a partner school abroad; 
  • Structured courses or training events abroad: support the professional development of teachers, school leaders or other educational staff; 
  • Job shadowing: provides an opportunity for teachers, school leaders or other school staff to spend a period abroad in a partner school or another relevant organisation active in the field of school education. 

Who can participate? 

The participating organisations must be schools (i.e. institutions providing general, vocational, or technical education on any level from pre-school to upper secondary education), either public or private. Private schools must be accredited by the Ministry of Education, Science and Technological Development of the Republic of Serbia.

The individuals cannot apply directly for a grant.

How to apply?

To submit an Erasmus+ project, applicants must follow the four steps described below: 

  • Each organisation involved in the application must register in the Participant Portal and receive a Participant Identification Code (PIC). Organisations/groups that have already obtained a PIC through their participation in other EU programmes do not need to register again. The PIC obtained from this previous registration is valid also for applying under Erasmus; 
  • check the compliance with the Programme criteria for the relevant Action/field;  
  • check the financial conditions; 
  • fill in and submit the application form.

To register in the Participant Portal, the person representing an organisation (or an informal group of young people) must carry out the following steps: 

  •  Create an EU login account (unless the person representing the organisation/group already has an account). For more information consult EU Login tutorial; 
  • Access the Participant Portal and register on behalf of the organisation/group. The organisation/group need to register only once in the Participant Portal. Once the registration is completed, the organisation/group will obtain a Participant Identification Code (PIC). The PIC, which is a unique identifier and is necessary for the submission of applications, enables the organisation/group to fill-in the Erasmus+ electronic application forms in a simpler manner (i.e. by inserting the PIC number in the form, all the information provided by the organisation/group at registration stage will be automatically displayed in the form).

At the time of the registration, organisations must also upload the following documents in the Participant Portal: the Legal Entity form and the Financial Identification form. Each form must not exceed 6Mb. It is advisable that each document is scanned original in pdf format.

Step-by-step guide to submitting project application is available here.

How to find partners?

You can use some of the following resources:

The School Education Gateway is Europe’s online platform for school education, currently available in 23 EU languages, intended to provide everything that teachers need in terms of information, learning and professional development, peer support and networking, collaborative project and mobility opportunities, policy insights etc. The SEG offers a wide range of content, such as good practices from European projects; monthly blog contributions and video interviews of European school education experts; online courses for teachers to help tackle topical classroom challenges; resources such as teaching materials, tutorials and the European Toolkit for Schools; information on school education policies; topical news and events; etc. It offers special tools to support teachers and school staff in finding training and mobility opportunities for professional development (on-site courses, job shadowing, teaching assignments etc), which can be funded under Erasmus+ Key Action 1.

eTwinning is a community of teachers from pre-primary to upper secondary schools, hosted on a secure platform accessible only to teachers vetted by national authorities. eTwinning promotes school collaboration and school networking in Europe through the use of Information and Communication Technologies (ICT). It provides advice, ideas and tools to make it easy for schools to set up partnerships and start collaborative projects in any subject area. 

European Development Plan 

Before applying, a school must develop a European Development Plan; this plan is part of the application form. This section indicates how the planned mobility activities are inscribed in a wider and long-term strategy of development and modernisation of the school(s) involved in the project. 

This European Development Plan will be an important part of the evaluation of grant applications and should provide information on: 

  •  the needs of the school(s) in terms of quality development and internationalisation (e.g. as regards management competences, staff competences, new teaching methods or tools, European dimension, language competences, curriculum, organisation of teaching, training and learning, reinforcing links with partner institutions) and how the planned activities will contribute to meeting these needs; 
  • the impact expected on pupils, teachers and other staff, and on the school overall; 
  • the way schools will integrate the competences and experiences acquired by their staff into their curriculum and/or the school development plan.

What are the funding rules?

The budget of the mobility project must be drafted according to the following funding rules: 

  • Travel – Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return. The contribution is based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission. 
  • Organisational support  – Costs directly linked to the implementation of mobility activities (excluding subsistence for participants), including preparation(pedagogical, intercultural, linguistic), monitoring and support of participants during mobility, validation oflearning outcomes, dissemination activities.
  • Individual support – Costs directly linked to the subsistence of participants, including accompanying persons, during the activity.
  • Course fees – Costs directly linked topayment of fees for the enrolment in courses.
  • Special needs support – Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories “travel” and “individual support”).
  • Exceptional costs – Costs for providing a financial guarantee, if the National Agency asks for it and expensive travel costs.

Deadlines for submitting the applications under the current open call is available here.

More information on mobility projects for schools is available in Erasmus+ programme guide.

For additional information please contact Group for schools, pre-schools and adult education at Foundation Tempus:

Foundation Tempus
Group for schools, pre-schools and adult education
Ruze Jovanovic 27a, 11000 Belgrade, Serbia
Tel/fax: +381 11 3342 430


Useful links:
School Education Gateway
Link for obtaining EU account
EU account guide 
Link for obtaining PIC number 
Legal entity identification form
Legal entity financial identification form
E-form technical guide
Erasmus+ programme guide 
A practical guide for school leaders
European Commission

Last modified: March 12, 2019