What is a mobility project?
KA1 Mobility projects in the field of vocational educational and training (VET) are focused on two target groups, in the scope of gaining teaching experience and/or of teaching in another country:
1. Teachers, trainers, educators, professional associates, directors of institutions and other personnel involved in the strategic development of the institution or organization in the field of vocational education and training;
2. Pupils and attendees of vocational education and training.
A mobility project consists of the following stages:
- Preparation (including practical arrangements, selection of participants, set up of agreements with partners and participants, linguistic/intercultural/task-related preparation of participants before departure);
- Implementation of the mobility activities;
- Follow-up (including the evaluation of the activities, the formal recognition – where applicable – of the learning outcomes of participants during the activity, as well as the dissemination and use of the project’s outcomes).
What are the aims of a mobility project?
- Support learners in the acquisition of learning outcomes (knowledge, skills and competences) with a view to improving their personal development, their involvement as considerate and active citizens in society and their employability in the European labour market and beyond;
- Support the professional development of those who work in education, training and youth with a view to innovating and improving the quality of teaching, training and youth work across Europe;
- Enhance notably the participants’ foreign languages competence;
- Raise participants’ awareness and understanding of other cultures and countries, offering them the opportunity to build networks of international contacts, to actively participate in society and develop a sense of European citizenship and identity;
- Increase the capacities, attractiveness and international dimension of organisations active in the education, training and youth fields so that they are able to offer activities and programmes that better respond to the needs of individuals, within and outside Europe;
- Reinforce synergies and transitions between formal, non-formal education, vocational training, employment and entrepreneurship;
- Ensure a better recognition of competences gained through the learning periods abroad.
KA1 projects- Learning mobility of individuals for VET last from 12 up to 24 months. Institution submitting the project application must specify the duration of the project in the application form, in accordance with the project objectives and the type of planned activities. One activity within the project, referring to teachers and educators, can last from 2 days to 2 months, while internship for students lasts from 2 weeks to 2 months, excluding travel time.
The project applicant/coordinator and the partner – differences and information who can apply
The participating organisations can be:
- any public or private organisation active in the field of vocational education and training (referred to as a VET provider), either public or private. Private vocational schools must be accredited by the Ministry of Education, Science and Technological Development of the Republic of Serbia; or
- any public or private organisation active in the labour market (referred to as a company).
The individuals cannot apply directly for a grant.
Institutions active in the field of vocational education and training in Serbia can apply for KA1 projects – Learning mobility of individuals for VET (Vocational Education and Training), both as project coordinators and as partners. The applicant/coordinator writes the application and submits it, receives the financial means, that are allocated to the project partners during the project. The project partners are involved into activity planning and implementation, and receive financial means from the applicant/coordinator.
What is the role of organisations participating in this project?
Participating organisations involved in the mobility project assume the following roles and tasks:
- Applicant organisation: in charge of applying for the mobility project, signing and managing the grant agreement and reporting;
- Sending organisation: in charge of selecting VET learners/staff and sending them abroad.
- Receiving organisation: in charge of receiving foreign VET learners/staff and offering them a programme of activities, or benefiting from a training activity provided by VET staff.
- Intermediary organisation: this is an organisation active in the labour market or in the fields of education, training and youth. It is a partner in a national mobility consortium, but is not a sending organisation. Its role may be to share and facilitate the administrative procedures of the sending VET organisations and to better match apprentice/student profiles with the needs of enterprises in case of traineeships and to jointly prepare participants
The sending and receiving organisations, together with the students/staff, must have agreed on the activities to be undertaken by the students – in a ‘Learning Agreement’ – or by staff members – in a ‘Mobility Agreement’ – prior to the start of the mobility period. These agreements define the target learning outcomes for the learning period abroad, specify the formal recognition provisions and list the rights and obligations of each party.
What are the eligible activities?
The VET mobility project can comprise one or more of the following activities:
- Teaching/training assignments: this activity allows staff of VET providers to teach at a partner VET provider abroad. It also allows staff of companies to provide training at a VET provider abroad.
- Staff training: this activity supports the professional development of VET staff in the form of a work placement or a job shadowing/observation period abroad in a company or any other VET provider.
- Short term mobility in VET providers and/or companies abroad.
- Long-term mobility in VET providers and/or companies abroad (ErasmusPro), from 3 to 12 months.
How to apply?
To submit an Erasmus+ project, applicants must follow the four steps described below:
- Each organisation involved in the application must register in the Participant Portal and receive a Participant Identification Code (PIC). Organisations/groups that have already obtained a PIC through their participation in other EU programmes do not need to register again. The PIC obtained from this previous registration is valid also for applying under Erasmus;
- check the compliance with the Programme criteria for the relevant Action/field;
- check the financial conditions;
- fill in and submit the application form.
To register in the Participant Portal, the person representing an organisation (or an informal group of young people) must carry out the following steps:
- Create an EU login account (unless the person representing the organisation/group already has an account). For more information consult EU login tutorial;
- Access the Participant Portal and register on behalf of the organisation/group. The organisation/group need to register only once in the Participant Portal. Once the registration is completed, the organisation/group will obtain a Participant Identification Code (PIC). The PIC, which is a unique identifier and is necessary for the submission of applications, enables the organisation/group to fill-in the Erasmus+ electronic application forms in a simpler manner (i.e. by inserting the PIC number in the form, all the information provided by the organisation/group at registration stage will be automatically displayed in the form).
At the time of the registration, organisations must also upload the following documents in the Participant Portal: the Legal Entity form and the Financial Identification form. Each form must not exceed 6Mb. It is advisable that each document is scanned original in pdf format.
Step-by-step guide to submitting project application is available here.
How to find partners?
You can use some of the following resources:
The School Education Gateway is Europe’s online platform for school education, currently available in 23 EU languages, intended to provide everything that teachers need in terms of information, learning and professional development, peer support and networking, collaborative project and mobility opportunities, policy insights etc.
eTwinning is a community of teachers from pre-primary to upper secondary schools, hosted on a secure platform accessible only to teachers vetted by national authorities. eTwinning promotes school collaboration and school networking in Europe through the use of Information and Communication Technologies (ICT). It provides advice, ideas and tools to make it easy for schools to set up partnerships and start collaborative projects in any subject area.
European Development Plan
Before applying, a school must develop a European Development Plan; this plan is part of the application form. This section indicates how the planned mobility activities are inscribed in a wider and long-term strategy of development and modernisation of the school(s) involved in the project.
This European Development Plan will be an important part of the evaluation of grant applications and should provide information on:
- the needs of the school(s) in terms of quality development and internationalisation (e.g. as regards management competences, staff competences, new teaching methods or tools, European dimension, language competences, curriculum, organisation of teaching, training and learning, reinforcing links with partner institutions) and how the planned activities will contribute to meeting these needs;
- the impact expected on pupils, teachers and other staff, and on the school overall;
- the way schools will integrate the competences and experiences acquired by their staff into their curriculum and/or the school development plan.
What are the funding rules?
The budget of the mobility project must be drafted according to the following funding rules:
- Travel – Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return. The contribution is based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission.
- Organisational support – Costs directly linked to the implementation of mobility activities (excluding subsistence for participants), including preparation(pedagogical, intercultural, linguistic), monitoring and support of participants during mobility, validation oflearning outcomes, dissemination activities.
- Individual support – Costs directly linked to the subsistence of participants, including accompanying persons, during the activity.
- Special needs support – Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories “travel” and “individual support”).
- Exceptional costs – Costs for providing a financial guarantee, if the National Agency asks for it and expensive travel costs.
Projects will be assessed against following criteria:
- Relevance of the project includes:
The relevance of the proposal to:
- the objectives of the Action (see section “What are the aims of a mobility project” in the Programme Guide, page 31);
- the needs and objectives of the participating organisations and of the individual participants, particularly taking into account what is specified in the European Development Plan.
The extent to which the proposal is suitable to:
- producing high-quality learning outcomes for participants;
- reinforcing the capacities and international scope of the participating organisations.
- Quality of the project design and implementation focuses on:
- The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities, and follow-up);
- The consistency between project objectives and activities proposed;
- The Quality of the European Development Plan of the applicant organisation;
- The quality of the practical arrangements, management and support modalities;
- The quality of the preparation provided to participants;
- The quality of arrangements for the recognition and validation of participants’ learning outcomes as well as the consistent use of European transparency and recognition tools;
- Impact and dissemination:
- The quality of measures for evaluating the outcomes of the project;
- The potential impact of the project: on participants and participating organisations during and after the project lifetime; outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
- The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations
Organizations active in the field of vocational education and training in Serbia submit applications for KA1 learning mobility of individuals to the Foundation Tempus. General call for proposals for 2019 was published in October 2018, while the application submission deadline is February 5th, 2019. Project application forms are available here. To access the forms, EU login account is required.
More information on mobility projects in the field of vocational educational and training can be found in Erasmus+ programme guide.
Deadlines for submitting the applications under the current open call is available here.
For additional information, please contact Foundation Tempus – Group for schools, pre-schools and adult education via e-mail or phone.
School, preschool and adult education unit
Ruze Jovanovic 27a, 11000 Belgrade, Serbia
Tel/fax: +381 11 3342 430
School Education Gateway
EU Login guide
Link for obtaining PIC number
Legal entity identification form
Legal entity financial identification form
E-form technical guide
Erasmus+ programme guide
A practical guide for school leaders